Workplace Posters Made Simple: Federal, State and Remote Requirements

By Mackenzie Miller on Feb 28, 2025
4 min read 0 comment(s)

Axcet HR consultant discusses required labor law workplace posters

We’ve all seen them—the clusters of labor law posters hanging in the breakroom or by the time clock. Maybe you haven’t given them much thought in years, or possibly ever.

But staying up to date on required workplace posters is a key part of compliance. If you’ve ever had a fleeting moment of panic wondering whether your labor law posters are outdated, you’re not alone. The good news? After reading this guide, you’ll know exactly what you need to do to stay compliant.

Here’s how to determine which labor law posters your business must display, where to post them, and what to do if your workforce includes remote employees.

What Labor Law Posters Do We Need to Display?

The specific posters required for your business depend on several factors, including:

Your company size
Business location(s)
Industry and nature of work
Employment of minors, non-citizens or individuals with disabilities
Participation in federal contracts, unions or benefits programs

Rather than guessing, employers can use the Department of Labor’s FirstStep Employment Law Advisor to generate a customized list of required posters.

The DOL’s FirstStep Employment Law Advisor walks you through a series of questions and generates a list of posters specific to your company.

Relevant considerations include the following:

The nature of your business (i.e., retail, manufacturing, housing, healthcare, etc.)
The number of workers you currently employ or plan to employ
Whether you hire or plan to hire workers with disabilities
Whether you hire or plan to hire workers that are non-citizens or permanent aliens
Whether your business has an arrangement with or is affected by a union or collective bargaining organization
Whether your business maintains or will be maintaining a pension or retirement savings plan program for employees
Whether your business maintains or will be maintaining a health benefits plan program for employees
Whether your business is involved in any federal contracting or subcontracting
In which states your business operates and/or employs workers

Make sure to have this information ready before working through the DOL FirstStep Advisor.

Federal Labor Law Posters

The federal government mandates that nearly all workplaces display specific posters. Ensure you have the latest versions of the following:

Your business may also need additional posters based on specific employment factors, such as federal contracting or disability accommodations.

Kansas Labor Law Posters

The State of Kansas requires several posters in addition to those mandated by the federal government. If your business operates or employs workers in Kansas, make sure to have the most recent versions of the following:

All Kansas Employers

Select Kansas Employers

Kansas Child Labor Poster (if you hire children under the age of 16 and are not covered by the Fair Labor Standards Act)

Missouri Labor Law Posters

The State of Missouri requires several posters in addition to those mandated by the federal government. If your business operates or employs workers in Missouri, make sure to have the most recent versions of the following:

All Missouri Employers

Select Missouri Employers

Missouri Notice to Victims of Domestic and Sexual Violence Leave Time Allowed Poster (this applies to Missouri employers with 20 or more workers)
Missouri Employer's Employing Workers Under the Age of 16 List (if you hire children under the age of 16)
Missouri Discrimination in Housing Poster (if you are in the business of selling or renting housing)
Missouri Discrimination in Public Accommodations (if you are doing business in places that are open to the public)

Workplace Posters for Remote Employees

With the rise of remote work, ensuring compliance for off-site employees is critical. The Department of Labor provides guidance for displaying posters electronically:

Hard-copy posters must still be displayed at physical worksites.
Electronic postings should be easily accessible via an intranet or dedicated website.
Certain posters (e.g., EPPA, FMLA) must be viewable by both applicants and employees.
Access to digital posters should not require passwords or special permissions.
Employees should be informed on where to find these postings, such as in an employee handbook.

Clickable Image That Links to Axcet HR Solutions' HR Services Page On Their Main Website

Where and How to Display Labor Law Posters

For both in-person and remote workers, compliance requires that posters be:

Placed in a conspicuous location at physical workplaces, such as breakrooms, near time clocks, or other high-traffic areas where employees regularly gather.
Available in digital format for remote employees, ideally through a company intranet, an easily accessible shared drive, or a dedicated HR portal.
Easily accessible to all employees and job applicants, ensuring they do not require special permissions, passwords, or additional steps to view the posters. Employees should also be informed on where to find them, such as through an onboarding guide or employee handbook.

Stay Compliant with Axcet HR Solutions

Federal and state labor laws are constantly evolving, making compliance challenging for small to mid-sized businesses. Rather than managing it alone, consider partnering with a certified professional employer organization (PEO) like Axcet HR Solutions.

As an award-winning, certified PEO, Axcet provides expert HR compliance support so you can focus on growing your business. Have questions about labor law posters or other HR requirements? Our team is here to help. Schedule a time to speak with our experienced team today >>

Written by Mackenzie Miller

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Workplace Posters Made Simple: Federal, State and Remote Requirements

What Labor Law Posters Do We Need to Display?

Federal Labor Law Posters