Small and medium-sized business owners tend to be fearless and multi-talented. They are usually quick to take on almost any job at their companies in the name of getting things done and making forward progress. Mention the word “payroll,” though, and many of them will visibly wince. You may be in that group.
Payroll is far from the most fun part of running a business. It’s complicated, time-consuming and relentless. There’s no taking a break from it.
Medicare withholdings, as well as federal, state, Social Security and local tax deductions – including differing taxes if your employees don’t all work in the same place. That can be a complicating factor for companies with employees in more than one state or city
Keeping up with the persistent demands of payroll administration and compliance, pay period after pay period, can be overwhelming, especially as companies grow. Each item on a payroll administrator’s to-do list is critical, and there’s no room for error. Mistakes can cost you time and money, create tax liabilities and upset your employees – a recipe for disaster and distraction at any small business.
For many small and mid-sized Kansas, Missouri and Kansas City employers, a preferred solution is to rely on a professional employer organization’s (PEO) payroll services. Outsourcing this important part of your business to a qualified payroll administrator eliminates all the hassles of getting your employees paid.
Four PEO Payroll Benefits
PEO payroll services deliver four valuable benefits for small and medium-sized employers:
1. Peace of Mind
Employers who partner with a PEO like Axcet HR Solutions never have to be concerned about payroll errors, tax liability or missed deadlines. When a PEO payroll company is responsible for making sure your employees get paid, you have no more worries about deductions, withholdings or other calculations being done correctly. You benefit from a team of seasoned HR and payroll specialists who have your back. They leverage industry best practices and leading technology to ensure greater efficiency and accuracy, legal compliance and on-time payments.
With Axcet, the payroll process is turnkey. When supported by Axcet’s employee time and attendance software, all clients must do is share their employee hours and pay rates or salary amounts and then approve their payroll online. We handle everything else.
Axcet’s partnership allows employers throughout Kansas, Missouri and Kansas City to divert the attention previously consumed by payroll administration to strategic initiatives that lead to faster growth.
2. More Time
Instead of the mountains of forms you must complete when you manage mission-critical payroll administration in-house, working with a PEO payroll company dramatically reduces your paperwork load.
Kansas City PEO payroll providers keep track of garnishments, benefits deductions, new hires, terminations and always-changing regulations. A PEO stays ahead of those tasks while complying with the labyrinth of state and federal laws that regulate payroll taxes, labor, immigration, health insurance and discrimination.
If your small or medium-sized business in Kansas, Missouri or Kansas City does not have a sizeable in-house HR team – and very few do – those ongoing tasks are daunting. Rather than those responsibilities consuming your already-limited time, a PEO payroll administrator can take them off your plate, along with:
Issuing and filing tax documents, like 940, 941 and W-2 forms
Reporting and depositing local, state and federal taxes
Ensuring compliance with minimum wage and overtime requirements
Taxes are more than an unpleasant reality. Mismanaged, they can lead to hefty penalties or arduous audits that derail your finances or even threaten your business’s longevity.
Even one small oversight related to a withholding that goes uncorrected for an extended period can become a major liability. But a PEO’s clients do not have to worry about such issues.
Each Axcet client has a dedicated payroll administrator who is supported by an expert team that specializes in managing the complexities of taxes, legal compliance and related laws. It is our job to ensure that benefits and other withholdings, as well as overtime or other additions, are calculated accurately so you always pay the precise amounts you owe your employees every pay period. We take that responsibility very seriously.
Axcet’s PEO payroll services protect small business clients from year-end tax surprises that could undermine their success. And, as a certified PEO, Axcet is solely liable for the federal employment taxes on wages paid to clients’ employees, another benefit that insulates clients from penalties.
4. Data Accessibility and Security
Technology limitations are one of the top reasons small and mid-sized firms in Kansas, Missouri and Kansas City outsource HR tasks to PEO payroll companies, which usually have advanced and secure systems that simplify life for both employers and employees. Partnering with a PEO payroll administrator gives your company access to the latest HR technology without the costs and headaches associated with purchasing, maintaining and upgrading systems on its own.
It also means you can get things done more efficiently. Axcet’s client portal is a valuable resource that makes it easy to generate standardized reports like invoices, payroll registers and check journals and to customize reports to fit your specific needs. We empower your workers, too, by giving them 24/7 access to downloadable pay and benefits information through the portal.
For example, employees can use the portal to easily update their pay-related personal information and find answers to questions like how much paid time off they have available. This transparency builds trust and loyalty.
A PEO payroll provider protects against data breaches and cyberattacks with strict security protocols, providing the added benefit of ensuring your information is safe. Axcet’s payroll system is monitored around the clock, and we maintain redundancy, back-ups and on-premises storage, as well as an auxiliary location, so we can guarantee secure and uninterrupted payroll services.
Axcet HR Solutions Takes the Stress Out of Payroll Administration