--- title: "Remote Work: Four Key HR Compliance Concerns" description: Remote work is likely here to stay, so employers should fully understand these four remote work compliance issues so they don't put their business at risk. image: https://blog.axcethr.com/hubfs/Jenny-Barnes-Axcet-HR-Solutions-_1200-%C3%97-628-px_%20(2).webp --- - [Client Portal](https://www.axcethr.com/client-services/) - [Employee Login](https://www.axcethr.com/client-services/) [![AxcetHR Solutions Blog](https://blog.axcethr.com/hubfs/AxcetHR2021%20Blog/axcethr_logo_white%20(1).png)](https://www.axcethr.com/) - [About Us](https://www.axcethr.com/about-us/) - [Corporate Philantropy](https://www.axcethr.com/about-us/corporate-philanthropy/) - [Meet the Team](https://www.axcethr.com/about-us/meet-the-team/) - [Values and Culture](https://www.axcethr.com/about-us/values-and-culture/) - [Kansas PEO](https://www.axcethr.com/about-us/kansas-peo/) - [Missouri PEO](https://www.axcethr.com/about-us/missouri-peo/) - [Careers](https://axcethrsolutions.prismhr-hire.com/) - 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- - - [whatsapp://send?text=https://blog.axcethr.com/remote-work-four-key-hr-compliance-concerns](whatsapp://send?text=https://blog.axcethr.com/remote-work-four-key-hr-compliance-concerns) - [mailto:?subject=Remote%20Work:%20Four%20Key%20HR%20Compliance%20Concerns&body=https://blog.axcethr.com/remote-work-four-key-hr-compliance-concerns](mailto:?subject=Remote%20Work:%20Four%20Key%20HR%20Compliance%20Concerns&body=https://blog.axcethr.com/remote-work-four-key-hr-compliance-concerns) ![Jenny-Barnes-Axcet-HR-Solutions- (1)](https://blog.axcethr.com/hs-fs/hubfs/Jenny-Barnes-Axcet-HR-Solutions-%20(1).webp?width=1200&name=Jenny-Barnes-Axcet-HR-Solutions-%20(1).webp) Two and half years ago, employers in many industries were suddenly thrust into a remote work experiment with their employees. While it highlighted areas of deficit within many organizations’ emergency response plans, employers quickly worked through these issues making remote work not only work, but an invaluable benefit to their employees.  With demand for remote work present before the pandemic, along with the continued employee desire to have the flexibility to work from home, it’s clear remote work is here to stay. In fact, [spring 2022 research conducted by McKinsey found](https://www.mckinsey.com/industries/real-estate/our-insights/americans-are-embracing-flexible-work-and-they-want-more-of-it) the majority of employers continue to offer remote work with 58% of US employees having the opportunity to work remotely at least one day each week and 35% for the full five-day workweek.  RELATED: [Four Steps to Negotiate with Employees Who Want to Work From Home >>](https://blog.axcethr.com/four-steps-to-negotiate-with-employees-who-want-to-work-from-home) As a likely permanent feature of the American workplace, it is important to fully understand remote work compliance to ensure you are providing the best experience for your employees and not putting your business at risk. Whether you have employees working remotely one day a week or five, these key areas of remote work compliance should be top of mind. [![How To Terminate a Remote Employee](https://no-cache.hubspot.com/cta/default/2652187/2ed7be52-cf23-4e9c-888c-b3fc93f19a37.png)](https://cta-redirect.hubspot.com/cta/redirect/2652187/2ed7be52-cf23-4e9c-888c-b3fc93f19a37) ## Four Remote Work Compliance Concerns Facing Employers  ### 1.  Accurate Timekeeping With many employees working from home, timekeeping can be tricky for employers. It’s very important, however, to continue to keep track of your employees’ hours, especially if workers are classified as [nonexempt under the Fair Labor Standards Act (FLSA).](https://blog.axcethr.com/exempt-v.-non-exempt-whats-the-difference) Nonexempt workers are those who legally must be paid overtime wages for all hours worked in excess of 40 hours per week, at a rate of no less than time-and-a-half. States may also have overtime laws that are more comprehensive than FLSA standards.  To help guarantee accurate timekeeping for remote nonexempt workers, you might consider one of the many electronic timekeeping programs available; these programs will allow your employees to clock in and out remotely and ensure they’re paid appropriately for all hours worked.   RELATED: [Telework Pay Guidance - What Employers Should Know >>](https://blog.axcethr.com/telework-pay-guidance-what-it-means-for-employers) ### 2.  State Employment Law Compliance Does your remote work policy require your employees to live in the state in which you are headquartered? While having flexibility of residence is a great benefit to many remote workers, employers need to be cognizant of the state of residence of all employees to ensure legal compliance. Many laws governing employee pay, taxation, timekeeping, health benefits and more can [vary significantly from state to state](https://blog.axcethr.com/tax-employment-law-for-employees-in-multiple-states); this means if an employee has relocated to another state, or is planning to relocate, they could be entitled to a wage increase, additional overtime or other benefits not currently offered by your organization. Employment laws by state change frequently, so keeping yourself educated and up-to-date on the requirements of each state where you employ workers is essential.   RELATED: [Three Tips for Recruiting an Increasingly Remote Workforce >>](https://blog.axcethr.com/three-tips-for-recruiting-an-increasingly-remote-workforce) ### 3.  Remote Workplace Safety Many employers are aware of workplace environmental hazards, safety restrictions and other requirements mandated by the Occupational Safety and Health Administration (OSHA). What some employers don’t know, however, is that they must also ensure their remote workers have a safe environment in which to work.  Remote employees should be educated on proper safety protocols when working from home, including trip hazards and fire safety. A great way to ensure safety compliance for your remote workers is to provide a virtual workplace safety seminar, created specifically for employees who work from home. Regardless of work location, employers should always document all work-related injuries, illnesses and complaints from employees.  [![the future of remote work](https://no-cache.hubspot.com/cta/default/2652187/fba9a939-926d-48f5-b55c-20135d73a395.png)](https://cta-redirect.hubspot.com/cta/redirect/2652187/fba9a939-926d-48f5-b55c-20135d73a395) ### 4.  Information Technology Security Protocols Information technology security should be a concern for all businesses, whether their employees are in-person or remote. If your employees are working outside the office, however, they may need additional tools and support to keep your company’s information secure. Providing company computers or devices is almost always safer than an employee’s equipment. Antivirus and other IT safety software can be programmed on these devices to ensure that malware attempts are blocked.  Employees should also be careful to avoid public Wi-Fi. When possible, it is best to advise employees to stick to their home office when working remotely. If this is not possible, or an employee is traveling for work, your company should provide a safe Virtual Private Network (VPN) for them to use.  Many employees are unaware of the potential for company information and client data to be hacked or stolen through networks that are not secure. Employees who wish to work from home, even occasionally, should be provided with training and resources to make sure your company and its clients don’t become victims of a data breach.  RELATED: [Five Data Privacy and Security Tips for Your Telework Plan >>](https://blog.axcethr.com/five-data-privacy-and-security-tips-for-your-telework-plan) ## PEOs Help Employers Navigate Remote Work Compliance  Is your company struggling with the world of remote work? From compliance to productivity, onboarding and training, successfully navigating the modern workplace can be a heavy burden for even the savviest business owners. Here at Axcet HR Solutions, our team of HR, payroll, employee benefits and workers’ compensation experts have been providing a full suite of PEO services to small and medium-sized businesses for nearly 35 years. [Schedule a conversation](https://www.axcethr.com/schedule-consultation/) with us today. [![Axcet HR Solutions Meet the Team Footer](https://no-cache.hubspot.com/cta/default/2652187/b910adbe-bb44-49ba-950c-d66852b283e0.png)](https://cta-redirect.hubspot.com/cta/redirect/2652187/b910adbe-bb44-49ba-950c-d66852b283e0) [![Jenny Barnes, SPHR](https://blog.axcethr.com/hs-fs/hubfs/Jenny.jpg?width=80&height=80&name=Jenny.jpg)](https://blog.axcethr.com/author/jenny-barnes) Written by #### [Jenny Barnes, SPHR](https://blog.axcethr.com/author/jenny-barnes) Jennifer Barnes, SPHR is a seasoned HR business professional and program manager with a strong track record in employee relations, HR strategy, and compliance. Currently serving as a Human Resources Consultant at Axcet HR Solutions, Jennifer brings over a decade of experience leading HR initiatives that support organizational growth and operational excellence. Prior to joining Axcet, she held strategic roles at companies like Chewy and Amazon, where she specialized in employee investigations, coaching for leadership teams, and KPI-driven program management. Her cross-industry HR expertise is further bolstered by a portfolio of respected credentials, including the Senior Professional in Human Resources (SPHR) and a Certificate in Data Analytics from HRCI. Jennifer is also a Belbin Team Roles Certified Practitioner, reflecting her passion for leadership development and effective team dynamics. Beyond her corporate achievements, Jennifer has dedicated years to animal welfare causes, volunteering and fostering through the Lawrence Humane Society and previously with the Cayo Animal Welfare Society. With a commitment to strategic HR planning, data-driven decision-making, and compassionate service, Jennifer continues to make a meaningful impact in both her professional and community roles. Read more [View all posts →](https://blog.axcethr.com/author/jenny-barnes) ### Get HR Updates ### Table of Contents ### Related Resources - [services Human Resources](https://www.axcethr.com/services/human-resources/) - [services HR Compliance](https://www.axcethr.com/services/human-resources/hr-compliance-specialist/) #### [Company Policies for Hiring Applicants with Criminal Records ![policies for hiring applicants with criminal records](https://blog.axcethr.com/hubfs/company-policies-on-hiring-applicants-with-a-criminal-record-_1200-%C3%97-628-px_%20(1)-1.webp)](https://blog.axcethr.com/company-policies-on-hiring-applicants-with-criminal-records) #### [![how to manage remote employees small business](https://blog.axcethr.com/hubfs/managing-remote-workers-_1200-%C3%97-628-px_%20(1).webp) Managing Remote Employees](https://blog.axcethr.com/managing-remote-employees) ## Let us know what you think... ![AxcetHR Blog](https://blog.axcethr.com/hubfs/AxcetHR2021%20Blog/axcethr_logo_white%20(1).png) - [Why Axcet](https://www.axcethr.com/why-axcet/) - [What We Stand For](https://www.axcethr.com/about-us/what-we-stand-for/) - [Expertise](https://www.axcethr.com/expertise/) - [Employee Benefits](https://www.axcethr.com/services/employee-benefits/) - [Human Resources](https://www.axcethr.com/services/human-resources/) - [Payroll Services](https://www.axcethr.com/services/payroll-and-tax-administration-services/) - [Risk Management](https://www.axcethr.com/services/workers-comp-and-employee-safety-risk-management/) - [Meet the Team](https://www.axcethr.com/about-us/meet-the-team/) - [Subscribe to Latest Resources](https://www.axcethr.com/subscribe-to-the-latest-resources/) - [Resource Library](https://www.axcethr.com/expertise/resource-library/) - [\[ Client Portal \]](https://www.axcethr.com/client-services/) - - - - - Search for: Copyright © 2023 Axcet HR Solutions – Kansas City's PEO Since 1988 | [Privacy Policy](https://www.axcethr.com/privacy-policy/) | [Terms and Conditions](https://www.axcethr.com/terms-conditions/) | [**Join our Team – Careers »**](https://axcethrsolutions.prismhr-hire.com/) 10975 Grandview Drive Suite 200, Corporate Woods Building 27, Overland Park, KS 66210 | Call us: 913-383-2999 *The IRS does not endorse any particular For more information on [certified professional employer organizations](https://www.axcethr.com/why-axcet/certified-peo/), go to [www.irs.gov](https://www.irs.gov).* Remove cookies ![](https://dc.ads.linkedin.com/collect/?pid=43031&fmt=gif) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Jenny Barnes, SPHR", "url" : "https://blog.axcethr.com/author/jenny-barnes" }, "dateModified" : "2024-07-02T20:08:32.061Z", "datePublished" : "2022-08-30T15:33:45.000Z", "headline" : "Remote Work: Four Key HR Compliance Concerns", "image" : [ "https://blog.axcethr.com/hubfs/Jenny-Barnes-Axcet-HR-Solutions-_1200-%C3%97-628-px_%20(2).webp" ], "mainEntityOfPage" : { "@id" : "https://blog.axcethr.com/remote-work-four-key-hr-compliance-concerns", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.axcethr.com/hubfs/_logo_axcethr_primary.png" }, "name" : "Axcet HR Solutions" } } ``` ```json { "@context" : "https://schema.org", "@id" : "https://www.axcethr.com/#organization", "@type" : "Organization", "address" : { "@type" : "PostalAddress", "addressCountry" : "US", "addressLocality" : "Kansas City", "addressRegion" : "MO" }, "aggregateRating" : { "@type" : "AggregateRating", "bestRating" : "5", "ratingValue" : "5", "reviewCount" : "100" }, "areaServed" : { "@type" : "Country", "name" : "United States" }, "award" : [ "IRS Certified Professional Employer Organization (CPEO)", "Award-Winning HR Solutions Provider", "SHRM Certified HR Professionals", "HRCI Certified HR Professionals" ], "contactPoint" : { "@type" : "ContactPoint", "areaServed" : "US", "availableLanguage" : "English", "contactType" : "Customer Service" }, "description" : "Award-winning Professional Employer Organization (PEO) providing comprehensive HR solutions, payroll services, employee benefits, and risk management to small and mid-sized businesses. 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While it highlighted areas of deficit within many organizations’ emergency response plans, employers quickly worked through these issues making remote work not only work, but an invaluable benefit to their employees. With demand for remote work present before the pandemic, along with the continued employee desire to have the flexibility to work from home, it’s clear remote work is here to stay. In fact, spring 2022 research conducted by McKinsey found the majority of employers continue to offer remote work with 58% of US employees having the opportunity to work remotely at least one day each week and 35% for the full five-day workweek. RELATED: Four Steps to Negotiate with Employees Who Want to Work From Home >> As a likely permanent feature of the American workplace, it is important to fully understand remote work compliance to ensure you are providing the best experience for your employees and not putting your business at risk. Whether you have employees working remotely one day a week or five, these key areas of remote work compliance should be top of mind. Four Remote Work Compliance Concerns Facing Employers 1. Accurate Timekeeping With many employees working from home, timekeeping can be tricky for employers. It’s very important, however, to continue to keep track of your employees’ hours, especially if workers are classified as nonexempt under the Fair Labor Standards Act (FLSA). Nonexempt workers are those who legally must be paid overtime wages for all hours worked in excess of 40 hours per week, at a rate of no less than time-and-a-half. States may also have overtime laws that are more comprehensive than FLSA standards. To help guarantee accurate timekeeping for remote nonexempt workers, you might consider one of the many electronic timekeeping programs available; these programs will allow your employees to clock in and out remotely and ensure they’re paid appropriately for all hours worked. RELATED: Telework Pay Guidance - What Employers Should Know >> 2. State Employment Law Compliance Does your remote work policy require your employees to live in the state in which you are headquartered? While having flexibility of residence is a great benefit to many remote workers, employers need to be cognizant of the state of residence of all employees to ensure legal compliance. Many laws governing employee pay, taxation, timekeeping, health benefits and more can vary significantly from state to state; this means if an employee has relocated to another state, or is planning to relocate, they could be entitled to a wage increase, additional overtime or other benefits not currently offered by your organization. Employment laws by state change frequently, so keeping yourself educated and up-to-date on the requirements of each state where you employ workers is essential. RELATED: Three Tips for Recruiting an Increasingly Remote Workforce >> 3. Remote Workplace Safety Many employers are aware of workplace environmental hazards, safety restrictions and other requirements mandated by the Occupational Safety and Health Administration (OSHA). What some employers don’t know, however, is that they must also ensure their remote workers have a safe environment in which to work. Remote employees should be educated on proper safety protocols when working from home, including trip hazards and fire safety. A great way to ensure safety compliance for your remote workers is to provide a virtual workplace safety seminar, created specifically for employees who work from home. Regardless of work location, employers should always document all work-related injuries, illnesses and complaints from employees. 4. Information Technology Security Protocols Information technology security should be a concern for all businesses, whether their employees are in-person or remote. If your employees are working outside the office, however, they may need additional tools and support to keep your company’s information secure. Providing company computers or devices is almost always safer than an employee’s equipment. Antivirus and other IT safety software can be programmed on these devices to ensure that malware attempts are blocked. Employees should also be careful to avoid public Wi-Fi. When possible, it is best to advise employees to stick to their home office when working remotely. If this is not possible, or an employee is traveling for work, your company should provide a safe Virtual Private Network (VPN) for them to use. Many employees are unaware of the potential for company information and client data to be hacked or stolen through networks that are not secure. Employees who wish to work from home, even occasionally, should be provided with training and resources to make sure your company and its clients don’t become victims of a data breach. RELATED: Five Data Privacy and Security Tips for Your Telework Plan >> PEOs Help Employers Navigate Remote Work Compliance Is your company struggling with the world of remote work? From compliance to productivity, onboarding and training, successfully navigating the modern workplace can be a heavy burden for even the savviest business owners. Here at Axcet HR Solutions, our team of HR, payroll, employee benefits and workers’ compensation experts have been providing a full suite of PEO services to small and medium-sized businesses for nearly 35 years. Schedule a conversation with us today.", "author" : { "@id" : "https://blog.axcethr.com/author/jenny-barnes#author", "@type" : "Person", "name" : "Jenny Barnes, SPHR", "url" : "https://blog.axcethr.com/author/jenny-barnes" }, "dateCreated" : "2022-08-30", "dateModified" : "2024-07-02", "datePublished" : "2022-08-30", "description" : "Two and half years ago, employers in many industries were suddenly thrust into a remote work experiment with their employees. 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