--- title: "Ask the Expert: Employee Remote Work Expense Reimbursement" description: At a time when many are still working from home, employers should know when they're responsible for reimbursing employee remote work expenses and how. image: https://blog.axcethr.com/hubfs/Ask%20the%20Expert%20with%20Axcet%20Human%20Resources%20HR%20Consultant.png --- - [Client Portal](https://www.axcethr.com/client-services/) - [Employee Login](https://www.axcethr.com/client-services/) [![AxcetHR Solutions Blog](https://blog.axcethr.com/hubfs/AxcetHR2021%20Blog/axcethr_logo_white%20(1).png)](https://www.axcethr.com/) - [About Us](https://www.axcethr.com/about-us/) - [Corporate Philantropy](https://www.axcethr.com/about-us/corporate-philanthropy/) - [Meet the Team](https://www.axcethr.com/about-us/meet-the-team/) - [Values and Culture](https://www.axcethr.com/about-us/values-and-culture/) - [Kansas PEO](https://www.axcethr.com/about-us/kansas-peo/) - [Missouri PEO](https://www.axcethr.com/about-us/missouri-peo/) - 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- - - [whatsapp://send?text=https://blog.axcethr.com/ask-the-expert-employee-remote-work-expense-reimbursement](whatsapp://send?text=https://blog.axcethr.com/ask-the-expert-employee-remote-work-expense-reimbursement) - [mailto:?subject=Ask%20the%20Expert:%20Employee%20Remote%20Work%20Expense%20Reimbursement&body=https://blog.axcethr.com/ask-the-expert-employee-remote-work-expense-reimbursement](mailto:?subject=Ask%20the%20Expert:%20Employee%20Remote%20Work%20Expense%20Reimbursement&body=https://blog.axcethr.com/ask-the-expert-employee-remote-work-expense-reimbursement) ![Ask the Expert with Axcet HR Solutions' HR Consultant](https://blog.axcethr.com/hs-fs/hubfs/Ask%20the%20Expert%20with%20Axcet%20Human%20Resources%20HR%20Consultant%20(1)_optimized.jpg?width=1000&name=Ask%20the%20Expert%20with%20Axcet%20Human%20Resources%20HR%20Consultant%20(1)_optimized.jpg) Employers had an extremely challenging year in 2020. Ensuring employee and customer health and safety, monitoring employee health and notifying of potential exposure, evaluating the availability of leave, using remote hiring practices, pivoting workforces to remote operations, and making the hour and wage adjustments due to impact on business are all new issues and practices necessitated by pandemic conditions. Each of these in itself generates a slew of questions and actions. For example, managing a suddenly remote workforce brings up remote monitoring and training, issuing company-owned equipment, technical and security issues, and productivity challenges. What's more, employers (and employees) may be wondering what responsibility, if any, employers have when it comes to reimbursing employees' remote work expenses and how to do so. [RELATED: How to Onboard Remote Employees >>](https://blog.axcethr.com/how-to-onboard-remote-employees) ## Who Enforces Telecommuting Expense Reimbursement? According to the Society for Human Resource Management (SHRM), [the only federal requirement](https://www.shrm.org/resourcesandtools/tools-and-samples/hr-qa/pages/are-we-required-to-reimburse-work-related-expenses-for-employees-who-work-from-home.aspx#:~:text=Sign%20In-,Are%20we%20required%20to%20reimburse%20work%2Drelated%20expenses,employees%20who%20work%20from%20home%3F&text=Under%20federal%20law%2C%20employers%20are,employee's%20earnings%20below%20minimum%20wage.) for reimbursement for remote work expenses is where the expenses would lower employee wages below minimum wage. This falls under the Fair Labor Standards Act. Employers with remote workers earning minimum wage or close to minimum wage with regular business-related expenses need to pay close attention to this to avoid violations. SHRM recommends a written telecommuting expense reimbursement policy. There are some states that require reimbursement for necessary work-related expenses, so employers should be sure to know state laws where they do business and have remote workers. One example is that California requires employers to [reimburse remote workers for cell phone service](https://www.callaborlaw.com/entry/remote-work-expenses-and-employer-reimbursement-requirements) when they use their personal phones for work. In January 2019, Illinois amended [the Illinois Wage Payment and Collection Act](https://labor.illinois.gov/laws-rules/fls/wage-payment-collection.html) requiring employers to reimburse necessary expenditures that employees incur that benefit the employer. [![How tot Engage Remote Workers](https://no-cache.hubspot.com/cta/default/2652187/30d0baa1-c202-41ed-bd91-0a229dc8012e.png)](https://cta-redirect.hubspot.com/cta/redirect/2652187/30d0baa1-c202-41ed-bd91-0a229dc8012e) ## What Expenses Would Be Reimbursed? Sungevity Human Resources Director Michael Trust advises reimbursing on a reasonable and legal basis to avoid the cost of litigating the issue. He reminds employers that the costs of reimbursing reasonable work-related expenses are more than likely less than the costs to maintain real estate and facilities for an on-site workforce. Stephen Fishman, J.D., writing for legal topics site Nolo.com, reminds employers that even if not required by law, [reimbursing work-related expenses is a good thing](https://www.nolo.com/legal-encyclopedia/can-employees-get-reimbursed-for-work-at-home-expenses-incurred-due-to-covid-19.html) to do for morale and productivity to support their workforce during the unusual challenges posed by the worldwide pandemic. The tax law allows employers to reimburse work-related expenses, including home office expenses that qualify for the home office deduction. Fishman notes that employees sent to work from home because of the pandemic qualify to be fully reimbursed tax-free for home office items such as computers, internet service, and a portion of maintaining the home office. [RELATED: 3 Ways to Keep Remote Workers Accountable >>](https://blog.axcethr.com/the-right-ways-to-keep-remote-workers-accountable) An accountable plan is required for these reimbursements to be eligible as tax-free and to make sure the employees are reimbursed for work-related and not personal expenses. The employee must follow recordkeeping and verification rules for the expense, submit the expense reimbursement request and receipts in a timely manner, and return any overpayments in a timely manner. [RELATED: How to Engage Remote Workers >>](https://blog.axcethr.com/how-to-engage-remote-workers) ## What Does a Telecommuting Reimbursement Policy Look Like? Your company can implement a telecommuting reimbursement policy that is just a list of things that the company will pay for, or make reimbursement for work-related items part of an overall telecommuting policy. [ThinkHR recommends](https://www.thinkhr.com/faq/how-do-i-make-a-telecommuting-policy/) being specific about what will be reimbursed and what will not be reimbursed so that there is no confusion or any surprises for employees. An alternative to reimbursing for equipment and supplies is providing supplies and issuing company-owned equipment, which the employee is responsible to return upon request or leaving the company. ## **[![HR compliance services for small businesses from Axcet HR Solutions](https://no-cache.hubspot.com/cta/default/2652187/interactive-189255892628.png)](https://blog.axcethr.com/hs/cta/wi/redirect?encryptedPayload=AVxigLICnNSQNjcEDZMPj27XMAFhI3JinCxN7dXOFjR8UwvxI2WeQg5pf5ST%2BagyrZ60Gzn1JpGfTaGkDgHmbwgm2GST2aBuiIH1qxt%2F3ag1yDP7hnWGgeL5gvjezGyVSghNO%2Bxy9jbZYvKrzYUTNqE8vONSiTpjPSIp4ScLv9IjKqpEWdjNmyQa2cQF47ycy34hfbjKGPBqfDzw9eR6Y5XuqgkYhVf2%2FyVj4mDqVAAfOslBO%2BEH6LzdjXTXHxMTExYxrG1UB1Jlo5cvQsAriksgoLFfTbhq6w%3D%3D&webInteractiveContentId=189255892628&portalId=2652187)** ## **Navigate Remote Work Compliance with Confidence** As remote and hybrid work arrangements become more common, so do the complexities around expense reimbursement and labor law compliance. Understanding what’s required—and what’s best practice—can help you avoid legal pitfalls and keep employees satisfied. 💼 [Turn to Axcet’s HR Compliance Services](https://www.axcethr.com/services/human-resources/hr-compliance-services/) for expert guidance in managing evolving workplace policies with confidence and clarity. [![New call-to-action](https://no-cache.hubspot.com/cta/default/2652187/a32596fb-7822-4c00-b63b-2b0aae9c6020.png)](https://cta-redirect.hubspot.com/cta/redirect/2652187/a32596fb-7822-4c00-b63b-2b0aae9c6020) [![Lacey Conner, SHRM-CP](https://blog.axcethr.com/hs-fs/hubfs/Lacey%203.jpg?width=80&height=80&name=Lacey%203.jpg)](https://blog.axcethr.com/author/lacey-conner) Written by #### [Lacey Conner, SHRM-CP](https://blog.axcethr.com/author/lacey-conner) Lacey serves as a Human Resources Consultant for Axcet. Her passion is assisting her clients in creating safe, compliant, and effective work environments for their employees. Prior to joining the Axcet team, she provided HR services within the banking and mortgage industries. Lacey holds a Bachelor's degree in Business Administration from Kansas State University and is SHRM-CP certified. Read more [View all posts →](https://blog.axcethr.com/author/lacey-conner) ### Get HR Updates ### Table of Contents #### [How Employee Mental Health During the Pandemic Impacts Employers ![How Employee Mental Health During COVID Impacts Employers](https://blog.axcethr.com/hubfs/businessman%20with%20mental%20health%20challenges%20due%20to%20COVID-19.png)](https://blog.axcethr.com/how-employee-mental-health-during-the-pandemic-impacts-employers) #### [![business owner discussing employee leave under the FMLA and FFCRA with employees](https://blog.axcethr.com/hubfs/business%20owner%20discussing%20FMLA%20and%20FFCRA%20employee%20leave%20with%20managers.png) Employee Leave: The FMLA and FFCRA](https://blog.axcethr.com/employee-leave-the-fmla-and-ffcra) ## Let us know what you think... ![AxcetHR Blog](https://blog.axcethr.com/hubfs/AxcetHR2021%20Blog/axcethr_logo_white%20(1).png) - [Why Axcet](https://www.axcethr.com/why-axcet/) - [What We Stand For](https://www.axcethr.com/about-us/what-we-stand-for/) - [Expertise](https://www.axcethr.com/expertise/) - [Employee Benefits](https://www.axcethr.com/services/employee-benefits/) - [Human Resources](https://www.axcethr.com/services/human-resources/) - [Payroll Services](https://www.axcethr.com/services/payroll-and-tax-administration-services/) - [Risk Management](https://www.axcethr.com/services/workers-comp-and-employee-safety-risk-management/) - [Meet the Team](https://www.axcethr.com/about-us/meet-the-team/) - [Subscribe to Latest Resources](https://www.axcethr.com/subscribe-to-the-latest-resources/) - [Resource Library](https://www.axcethr.com/expertise/resource-library/) - [\[ Client Portal \]](https://www.axcethr.com/client-services/) - - - - - Search for: Copyright © 2023 Axcet HR Solutions – Kansas City's PEO Since 1988 | [Privacy Policy](https://www.axcethr.com/privacy-policy/) | [Terms and Conditions](https://www.axcethr.com/terms-conditions/) | [**Join our Team – Careers »**](https://axcethrsolutions.prismhr-hire.com/) 10975 Grandview Drive Suite 200, Corporate Woods Building 27, Overland Park, KS 66210 | Call us: 913-383-2999 *The IRS does not endorse any particular For more information on [certified professional employer organizations](https://www.axcethr.com/why-axcet/certified-peo/), go to [www.irs.gov](https://www.irs.gov).* Remove cookies ![](https://dc.ads.linkedin.com/collect/?pid=43031&fmt=gif) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Lacey Conner, SHRM-CP", "url" : "https://blog.axcethr.com/author/lacey-conner" }, "dateModified" : "2025-05-12T17:57:51.295Z", "datePublished" : "2021-01-26T15:30:00.000Z", "headline" : "Ask the Expert: Employee Remote Work Expense Reimbursement", "image" : [ "https://blog.axcethr.com/hubfs/Ask%20the%20Expert%20with%20Axcet%20Human%20Resources%20HR%20Consultant.png" ], "mainEntityOfPage" : { "@id" : "https://blog.axcethr.com/ask-the-expert-employee-remote-work-expense-reimbursement", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.axcethr.com/hubfs/_logo_axcethr_primary.png" }, "name" : "Axcet HR Solutions" } } ``` ```json { "@context" : "https://schema.org", "@id" : "https://www.axcethr.com/#organization", "@type" : "Organization", "address" : { "@type" : "PostalAddress", "addressCountry" : "US", "addressLocality" : "Kansas City", "addressRegion" : "MO" }, "aggregateRating" : { "@type" : "AggregateRating", "bestRating" : "5", "ratingValue" : "5", "reviewCount" : "100" }, "areaServed" : { "@type" : "Country", "name" : "United States" }, "award" : [ "IRS Certified Professional Employer Organization (CPEO)", "Award-Winning HR Solutions Provider", "SHRM Certified HR Professionals", "HRCI Certified HR Professionals" ], "contactPoint" : { "@type" : "ContactPoint", "areaServed" : "US", "availableLanguage" : "English", "contactType" : "Customer Service" }, "description" : "Award-winning Professional Employer Organization (PEO) providing comprehensive HR solutions, payroll services, employee benefits, and risk management to small and mid-sized businesses. 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Ensuring employee and customer health and safety, monitoring employee health and notifying of potential exposure, evaluating the availability of leave, using remote hiring practices, pivoting workforces to remote operations, and making the hour and wage adjustments due to impact on business are all new issues and practices necessitated by pandemic conditions. Each of these in itself generates a slew of questions and actions. For example, managing a suddenly remote workforce brings up remote monitoring and training, issuing company-owned equipment, technical and security issues, and productivity challenges. What's more, employers (and employees) may be wondering what responsibility, if any, employers have when it comes to reimbursing employees' remote work expenses and how to do so. RELATED: How to Onboard Remote Employees >> Who Enforces Telecommuting Expense Reimbursement? According to the Society for Human Resource Management (SHRM), the only federal requirement for reimbursement for remote work expenses is where the expenses would lower employee wages below minimum wage. This falls under the Fair Labor Standards Act. Employers with remote workers earning minimum wage or close to minimum wage with regular business-related expenses need to pay close attention to this to avoid violations. SHRM recommends a written telecommuting expense reimbursement policy. There are some states that require reimbursement for necessary work-related expenses, so employers should be sure to know state laws where they do business and have remote workers. One example is that California requires employers to reimburse remote workers for cell phone service when they use their personal phones for work. In January 2019, Illinois amended the Illinois Wage Payment and Collection Act requiring employers to reimburse necessary expenditures that employees incur that benefit the employer. What Expenses Would Be Reimbursed? Sungevity Human Resources Director Michael Trust advises reimbursing on a reasonable and legal basis to avoid the cost of litigating the issue. He reminds employers that the costs of reimbursing reasonable work-related expenses are more than likely less than the costs to maintain real estate and facilities for an on-site workforce. Stephen Fishman, J.D., writing for legal topics site Nolo.com, reminds employers that even if not required by law, reimbursing work-related expenses is a good thing to do for morale and productivity to support their workforce during the unusual challenges posed by the worldwide pandemic. The tax law allows employers to reimburse work-related expenses, including home office expenses that qualify for the home office deduction. Fishman notes that employees sent to work from home because of the pandemic qualify to be fully reimbursed tax-free for home office items such as computers, internet service, and a portion of maintaining the home office. RELATED: 3 Ways to Keep Remote Workers Accountable >> An accountable plan is required for these reimbursements to be eligible as tax-free and to make sure the employees are reimbursed for work-related and not personal expenses. The employee must follow recordkeeping and verification rules for the expense, submit the expense reimbursement request and receipts in a timely manner, and return any overpayments in a timely manner. RELATED: How to Engage Remote Workers >> What Does a Telecommuting Reimbursement Policy Look Like? Your company can implement a telecommuting reimbursement policy that is just a list of things that the company will pay for, or make reimbursement for work-related items part of an overall telecommuting policy. ThinkHR recommends being specific about what will be reimbursed and what will not be reimbursed so that there is no confusion or any surprises for employees. An alternative to reimbursing for equipment and supplies is providing supplies and issuing company-owned equipment, which the employee is responsible to return upon request or leaving the company. Navigate Remote Work Compliance with Confidence As remote and hybrid work arrangements become more common, so do the complexities around expense reimbursement and labor law compliance. Understanding what’s required—and what’s best practice—can help you avoid legal pitfalls and keep employees satisfied. 💼 Turn to Axcet’s HR Compliance Services for expert guidance in managing evolving workplace policies with confidence and clarity.", "author" : { "@id" : "https://blog.axcethr.com/author/lacey-conner#author", "@type" : "Person", "name" : "Lacey Conner, SHRM-CP", "url" : "https://blog.axcethr.com/author/lacey-conner" }, "dateCreated" : "2021-01-26", "dateModified" : "2025-05-12", "datePublished" : "2021-01-26", "description" : "Employers had an extremely challenging year in 2020. 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